Watch one video at a time or view an entire playlist. There are tutorials demonstrating core features of our most popular models.
If you prefer to watch rather than read, explore the many features of your printer on the Xerox Support YouTube Channel. Instructions on how to do this are available of the Support Page for your printer. This may not be ideal for all office set ups and you can disable this feature on the machine itself using the User Interface touchscreen. Some printers will print the configuration report on startup. To print a configuration report, visit the Support Page for your printer and enter ‘print configuration report’ in the search bar. This is useful when troubleshooting issues and you’ll need it if you want to set up remote monitoring of your toner levels.
Sometimes referred to as a settings report, it lists all the details of your printer’s settings, the version numbers of the software and firmware, as well as the printer’s IP address. It’s a good idea to print a configuration report and keep it in a safe place. This allows control of who is authorized to have appropriate levels of access when they are logged on or authenticated. For instance, you can restrict scanning or access to customer data, by user and by function. But more can be done by using additional settings and features. Your Xerox printer already features the most advanced, industry standard encryption. Your system administrator will also have access to additional options such as removable hard drives.
If your printer is networked, data encryption, digital certificates and network authentication protect your data from unauthorized remote access. Typically, these include Secure Sockets Layer (SSL)/Transport Layer Security (TLS) and Internet Protocol Security (IPSec). Security at the heart of a printerĪs data flows in and out of a printer – whether hard-wired or not – it should be secured by several encryption protocols. Some relate to the printer’s specification, some with the settings we choose, and others with our own printing habits. To keep data confidential when printing, scanning and sharing, it’s key to take a number of preventative steps.
But what about the vulnerabilities that can affect our printers and multifunction printers (MFPs)? We scan for viruses, maintain anti-virus software, and don’t open random emails. For most people, keeping PCs and laptops secure is routine.
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